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Netherlands Business Visa Requirements

Capital City:
Euro (EUR)
Local Time:
GMT + 1
Telephone Code :
+ 31
Closed on Saturday and Sunday.
Exchange Rate:
1.00 EUR is equivalent to 86.32 INR

Business Visa Requirement

  1. Relevant Pages of Passport: Original Passport with validity of minimum six months after the intended date of departure and minimum two blank pages for visa stamp (Original passport must not be older than 10 years; also, 1 photocopy of the first page of the passport. It is mandatory to have two blank pages opposite to each other. Passports with observations regarding the front data page cannot be accepted).
  2. Visa Application Form: The visa application must be filled with proper information and signed by the applicant. One application form with ALL COLUMNS filled in and signed by the applicant.
  3. Photograph – Two recent passport size photographs (35-45 mm in width) with white background. The face should cover 70-80% of the photo area. Photographs taken with a digital camera must be high quality color and printed on photo-quality paper. The photographs should not more than 6 months old.
  4. Cover Letter: A personal letter from applicant including personal details, purpose of visit and outlining who will be responsible for the full costs of the trip. The letter should be addressed to – The Visa Officer, The respective visa office and signed.
  5. Proof of Status in India. Certificate, form 16A.
  6. Invitation Letter from a registered company/organization: Original/scanned copy invitation letter from the Irish organization on its letter-head pad stating the purpose of travel, duration of stay and other necessary details with invitee’s signature. Copy of AIRLINE reservation or PNR (booking printout) / itinerary, Name of the applicant, Dates of the intended stay, Purpose of the visit, Nature of costs being covered (boarding and lodging).
  7. Forwarding Letter from employer: A letter from the employer on the organization’s letter-head pad stating applicant’s name, designation, passport number, his purpose and assigned roles during the visit, duration of visit, sponsorship status etc.
  8. Copy of Trade License: Scanned copy of a valid trade license in case the applicant is the owner of/employed by the business entity. If the applicant is the Owner.
  9. Copy of Incorporation Certificate: Scanned copy of a valid Incorporation Certificate in case the applicant is the owner of/employed by the company. If the applicant is the Owner.
  10. Copy of Company Memorandum: A scanned copy of Company Memorandum in case the applicant is the owner/managing director of the company or employed as one of directors in the company. If the applicant is the Owner.
  11. Other Business Documents: In case of applicant being the proprietor / owner of the BUSINESS, documents related to the financial standing of the company may be required. This could be in the form of income-tax returns, company memorandum, partnership deed, establishment license or proprietorship, bank statement.
  12. Personal Bank Statements: Original Bank Statements (Personal/Payroll) for last 6 months mentioning the Bank’s name, telephone number clearly with authorized bank stamp and signature (e-statement is not acceptable). Personal Bank statement of last 3 months.
  13. Sponsor’s Bank Statements: Original/scanned copy of bank statements from the sponsoring party (invitee/Employer company/any other person) for last 6 months mentioning the Bank’s name, telephone number clearly with authorized bank stamp and signature
  14. Company TIN Certificate: Copy of TIN/e-TIN certificate in the name of applicant’s employer company. The certificate must be translated into English, if it is issued in any other language
  15. Company ITR Certificate: Income Tax Return Certificate on company’s tax returns for a period of last 3 years (Recommended) (Last 3 years).
  16. Salary Slip: Salary slips for the recent 3 months.
  17. Travel Health Insurance: travel health insurance/medical insurance covering the full time of an applicant’s intended visit. The insurance must be valid throughout the territory of the visiting state/s. The minimum cover shall be EUR 30,000. Copy of OVERSEAS medical insurance policy, including medical emergency evacuation cover (equivalent to 30,000 Euros) corresponding with the (desired) period of stay.
  18. Airline Ticket Itinerary: A reserved itinerary for your airline ticket as per the schedule of the trip. Copy of confirmed AIRLINE reservation or PNR.
  19. Other Supporting Documents:
  • All travel agents and representatives need to carry a letter of authority from the applicants for the submission of applications. The applications without the authority letter from Applicants will not be accepted.
  • In case of primary visit, business correspondence with the concerned Dutch company is required, in which case a simple fax or email does not constitute correspondence.
  • Frequent travelers can apply for a longer validity visa with an overseas medical insurance policy for that period. The passport must be valid accordingly.
  • Each application must be supported by a copy of all the requisite documents.
  • All faxes must be photocopied and in A4 size paper.